Documents Control

Document Control and Records Management are a very important part of any management system. Records are needed for identification and evidence of transactions for government and private organizations. And because of mismanagement of records can be as hazardous and can cause the establishment suffer great loss. Accurate and reliable information by way of maintaining accurate records and fast retrieval of records are always essential.

Course Objectives

By the end of this course, participants will be able to:

  • Understand the role of the document controller
  • Manage documents through their lifecycle
  • Explain the requirements for document control, traceability, auditability, quality, consistency
  • List out and perform the critical quality checks to run on documentation
  • Understand what a deliverable is and how it is managed
  • Make the distinction between working and official documents
  • Understand the requirement for document templates
  • Ensure the traceability of documents, comments, distribution and transmittal
  • Understand document control specifications and procedures
  • Ensure document distribution and manage document review and approval
  • Understand the work for As-Built and Final Documentation phases
  • Understand the requirements for document security and confidentiality and the means for document protection
  • Understand and explain the requirements for electronic document management systems (EDMS)
  • Interact with technical teams and managers

  • Course Duration: 25 Hours

    Software Included:

    MS Word, MS Excel, MS PowerPoint, MS Outlook, AutoCAD Basics, and Primavera Basics.

    Certification:

    Certificate will be provided upon successful Completion of course.

    Course Outline:

  • International Standards of Documentation
  • Management Information System (MIS)
  • Bank/Financial Documentation
  • Storage of Soft & Hard copies
  • Project Administration/ Practices
  • Awareness on International Projects

  • Documentation Systems.

    A. Filing – Numbering system and arranging files
    B. Letter coding – A, B, C etc.
    C. Data wise filing, Number wise Files.
    D. File shifting procedure
    E. Submittals
    F. Transmittals
    G. Soft Copy Documents and Hard Copy Documents

  • Stakeholder Management, Gatekeeping & Communication
  • Introduction of HRM
  • Document Control Procedures, Specifications, Requirements
  • Setting up Document Control for a new project
  • YEARS OF EXPERIENCE

    OF HAPPY STUDENTS!

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